The Forums & Socials Program Manager is esponsible for the overall planning and execution of  WIT Forums and social events in alignment with the Strategic and Annual plan. Reports directly to WIT’s Executive Director.  Overall responsibilities include:

• Participating in monthly Program Manager meetings facilitated by the Executive Director
• Attending the WIT Leadership Team Workshop (February 2010)
• Compiling and monitoring the Annual Plan for the Forums & Socials program area
• Serving as the principal guidance resource for the Chairperson(s) of WIT Forums & Socials
• Attending monthly Program Manager meetings and providing report on program area including information gathered by the program area team
• Disseminating information to all members of the Forums & Socials program area as requested by the WIT Executive Team
• Tracking metrics appropriate for the Forums & Socials program area including expenses and revenues for each committee in relation to the budget
• Submitting draft budgets for each Forums & Socials program as requested for the WIT Finance Committee budget process
• Coordinating with the Forums & Socials Chair(s) to develop plans and timeline for each committee
• Ensuring that all members of the Forums & Socials program area are completing their assigned responsibilities providing training and guidance as needed

Various topics on leadership in the technology sector held 10 times per year; calendar of events; commitment to attend events

Primary Benefits: exposure to influential members of the technology community including the participants, speakers, and advisors involved in the program

Logistics

• Post meetings on TAG community website and other community/networking calendars as appropriate
• Reach out to speakers to get meeting logistics (microphone preference, extra tables needed, set up of room, giveaways, etc.) and presentations
• Serve as point of contact for speakers or their assistants to answer their meeting questions regarding logistics and set up of room
• Secure speaker bios
• Guarantee any presentation slides work properly and are given to AV ahead of the meeting
• Work with vendors to confirm meeting set up logistics
• Write Chicken Fingers reports (work with Marketing team)
• Track attendees to determine new/returning individuals
• Proofread all info that was sent out or posted
• Attend Forums and assist with audience Q&A portion of the event

Welcome Team

Members of the Welcome Team attend the 10 Forum & Social events and serve as the hospitality agent for WIT.

Responsibilities include:

• Arriving early to greet attendees
• Answering any questions they may have about WIT
• Introducing first time visitors to at least one person before you leave them to greet others
• Ensuring Welcome Team members sit at different tables and meet everyone at your table
• Encouraging tablemates to fill out and turn in surveys
• Thanking  attendees for coming and answer any questions they may have about WIT
• Putting attendees in touch with the Executive Director if they are interested in volunteering with WIT and the Outreach Chair if they are interested in specific programs or sponsorship opportunities
• Be familiar with WIT programs, events, and upcoming opportunities for participation