The Events Program Manager is esponsible for the overall planning and execution of WIT Connect , WIT’s Women of the Year in Technology Awards (WIT Awards), and WIT Forums events in alignment with the Strategic and Annual plan. Reports directly to WIT’s Executive Director.  Overall responsibilities include:

• Participating in monthly Program Manager meetings facilitated by the Executive Director
• Attending the WIT Leadership Team Workshop (February 2010)
• Compiling and monitoring the Annual Plan for the Events program area
• Serving as the principal guidance resource for the Chairpersons of WIT Connect, WIT Awards, and WIT Forums
• Attending monthly Program Manager meetings and providing report on program area including information gathered by the program area team
• Disseminating information to all members of the Events program area as requested by the WIT Executive Team
• Tracking metrics appropriate for the Events program area including expenses and revenues for each committee in relation to the budget
• Submitting draft budgets for each Events program as requested for the WIT Finance Committee budget process
• Coordinating with each Events program area Chair to develop plans and timeline for each committee
• Ensuring that all members of the Events program area are completing their assigned responsibilities providing training and guidance as needed

WIT Awards recognizes the achievements of Georgia women in technology leadership roles. The award was established in 1999 to show appreciation for women in the Georgia technology community who contributed their talents and leadership, both within their organization and within their community.

Primary Benefits: gain exposure to leading women in Georgia’s technology community while growing the project management and event execution skills necessary to coordinate this large, special event

Nominee Recruitment

Responsible for recruitment and follow-up with nominees including:

• Coordination with Vendor Committee in the identification of potential auction candidates.
• Development of target list for each auction
• Assignment of committee members to each auction candidate
• Recruitment of auction candidates
• Solicitation and collection of auction candidate bios, photos, and technology initiatives
• Serve as main point of contact for auction candidates
• Communication to auction candidates regarding the process and what to expect before and after the event

Table & Ticket Sales

• Solicitation of nominee candidate companies and vendors for the purchase of tables and/or tickets
• Identification of other companies to solicit for table/ticket sales
• Communication with Sponsorship team and Nominee Committee with regard to who has purchased or is interested in purchasing a table/ticket.
• Coordination with event management agency on seating arrangement for event night

VIP Reception

Responsible for planning and execution of the VIP Reception to include:

• Menu
• Program
• Attendee list
• Invitation

WIT Awards Co-Chairs

The responsibility of the WIT AWARDS Co-Chairs is to set the overall direction and execution of the program, working with the Events Program Manager to ensure program consistency and fit within the Events programs and the WIT Strategic and Annual Plan. WIT desires that one of the two Co-Chair positions be filled by a past finalist or winner of WIT’s Women of the Year in Technology Awards. Attending the WIT Leadership Team Workshop (February 2010); Work with Executive Director to place volunteers and direct their efforts; Ensure processes and procedures are documented, implemented and followed by all program volunteers.

Held in June, this event serves to raise the majority of funds necessary to meet the mission of WIT and sustain its programming throughout the year. Live and silent auctions are the cornerstone for the event. This is the unique chance to bid for a personal introduction and time with one of Georgia's top C-level executives and/or entire C-level teams.

Primary Benefits: opportunity to work on one of the largest and most recognized special events in Georgia’s technology community including opportunities to meet a wide variety of industry leaders; high level of personal exposure

Auction Candidates

Responsible for recruitment and follow-up with auction candidates for both the live and silent auction including:

• Coordination with Vendor Committee in the identification of potential auction candidates.
• Development of target list for each auction
• Assignment of committee members to each auction candidate
• Recruitment of auction candidates
• Solicitation and collection of auction candidate bios, photos, and technology initiatives
• Serve as main point of contact for auction candidates
• Communication to auction candidates regarding the process and what to expect before and after the event

Project Manager

• Responsible for creating, updating and managing project plan for WIT Connect
• Collecting status reports from all committee chairs in preparation of weekly conference call with all committee members
• Preparation of and review of agenda for weekly conference calls with Co-Chairs
• Escalating action items to attention of Co-Chairs when milestones are not being met or are at high risk of not being completed

Silent Auction

Responsible for planning and execution of the software and hardware used in the Silent Auction

• Loading the software with the photos and bios of the auction candidates
• Testing of the system prior to the event
• Set up and testing of the system on event day
• Providing final report of auction winners and bid information to event management agency and Committee Chairs

Vendors/Table & Ticket Sales

• Responsible for identification and recruitment of potential vendors to bid on auction candidates
• Communication with vendors to determine which companies they are interested in bidding on – will share info with Auction Candidate committee
• Serve as main point of contact for all vendor/bidders
• Solicitation of auction candidate companies and vendors for the purchase of tables and/or tickets
• Identification of other companies to solicit for table/ticket sales
• Communication with Sponsorship team and Auction Candidate committee with regard to who has purchased
• or is interested in purchasing a table/ticket.
• Coordination with event management agency on seating arrangement for event night

VIP Reception

Responsible for planning and execution of the VIP Reception to include:

• Menu
• Program
• Attendee list
• Tracking and follow up with companies who have committed to provide an item for the gift bag to make sure that the items arrive when needed for assembly of the gift bags
• Coordinate the assembly of the VIP gift bags, if distributed

WIT Connect Co-Chairs

The responsibility of the WIT Connect Co-Chairs is to set the overall direction and execution of the program, working with the Events Program Manager to ensure program consistency and fit within the Events programs and the WIT Strategic and Annual Plan. WIT desires that one of the two Co-Chair positions be filled by a past
finalist or winner of WIT’s Women of the Year in Technology Awards. Attending the WIT Leadership Team Workshop (February 2010); Work with Executive Director to place volunteers and direct their efforts; Ensure processes and procedures are documented, implemented and followed by all program volunteers